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Many universities and social innovation programs working on social sector programs such as social entrepreneurship, nonprofits, and venture creation use Qualtrics, SurveyMonkey and Salesforce like systems to manage student-specific program data.
Using different department's internal process of data collection can sometimes be tricky. You may be using series of an internal process which cannot be standardized. Hence, when data comes to program department, manually migrating results in excel or google docs is the usual process. Once data is entered in a master dashboard, it is difficult to trace it to original systems. Second, you may continue to accrue data year after year, losing integrity and consistency of data collection.
Aggregate, track program effectiveness by aggregating results from different data islands - such as Salesforce, Survey Monkey, Google Forms, offline and external data management systems.